Category: News

Digitalisation helps you save time and costs for your hotel management

The widespread digitalisation has transformed most industries and continues to do so. The hotel industry is no exception to this trend.

CASY is a comprehensive front-office programme that greatly facilitates the management of hotels, guesthouses, holiday homes and resorts.

The challenge for hotels is to become smarter and offer their guests technological and digital services.

Management software is the ideal solution for this, because it allows you to centralise and optimise all front-office and back-office activities of your hotel. 

With our innovative CASY software, you can have all the important information for the management of your hotel in one place:

– Simple and intuitive use 

– No need for additional hardware; access possible from anywhere in the world (also from mobile) 

– Clear accounting and control of revenues 

All this at an unbeatable price-performance ratio!


A digitalised hotel management simplifies processes, which leads to savings in time and money – not only for managers, but also for guests.

Our CASY Hotel Software allows you to keep up with the latest digitalisation requirements of the market without needing to make large technological investments. It is, in fact, a cloud-based solution that can be perfectly customised to the needs of each individual hotel facility.

The CASY Hotel Software guarantees all our customers an organised and secure management. Thanks to our software, you can manage your hotel optimally, saving time and costs and retrieving the information you need quickly and efficiently. 

We are happy to answer any questions you may have. Contact us here:

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All the new features of the CASY Hotel Software

With CASY Hotel Software, you rely on a modern, convenient and user-friendly hotel software designed to optimise your hotel management work.

By centralising information, you save time, minimise errors and simplify procedures.


CASY was created by professionals from the hotel industry to offer the best to hotel managers.

CASY is a so-called cloud solution that does not require any additional hardware.

As easy as it is to surf the Internet, as easy it is to access the CASY Software from anywhere.

We are constantly updating our platform to introduce new features and improvements based on customer feedback and requests from the hotel industry.


All of our customers have been pleased to use the following new features free of charge in the latest update of our CASY Hotel Management Software:

  • Booking accounts can automatically add other accounts (e.g. tourist tax)
  • Swiss-QR payment bill: you can create a new invoice template with a QR code
  • In case of online bookings, CASY recognises the source (homepage,, expedia, etc.). This can be saved in a new field in the booking entry.
  • In case of online bookings, CASY recognises the rate plan (BAR, BAR OTA, NRF, etc.). This can be linked to a specific booking account and automatically recorded in the booking accounts.
  • In case of online cancellations, the original booking can now be recognised and automatically moved to a “cancellation room”. This immediately frees up the original room and makes it immediately bookable again.
  • Incoming online bookings are placed in the best possible rooms. CASY searches for the optimal free room within the room category.
  • During the login process, you can activate a captcha as additional security (Google Captcha).



Your data will be safe with CASY.

The CASY Hotel Software guarantees organised and secure management for all our customers. With our software, you can manage your hotel optimally, save time and costs and retrieve the information you want quickly and efficiently.

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Create a Swiss-QR payment bill with CASY

Our innovative CASY Software allows you to have all important information for your hotel management in one place:

– Simple and intuitive operation

– No need for additional hardware, access possible from anywhere in the world (also mobile)

– Clear accounting and control of cash and assets

All this with unbeatable value for money!


Digitalisation is transforming the hospitality industry.

The challenge for hotels is to constantly become smarter on a technological and digital level.

The use of digital tools is increasing, both from the perspective of service users as well as of the establishments themselves.

The digitalisation of hotel management procedures enables simplified processes that lead to savings in time and money – not only for managers, but also for guests.

The fundamental step in this direction is the adoption of a management software capable of centralising and optimising all front-office activities.

In fact, a complete programme of this type allows to greatly facilitate and optimise the coordination of all daily hotel management activities.


Our innovative CASY Software allows you to have all important information for your hotel management in one place:

– Simple and intuitive operation

– No need for additional hardware, access possible from anywhere in the world (also mobile)

– Clear accounting and control of cash and assets

All this with unbeatable value for money!


Thanks to CASY Hotel Software, you can now create a Swiss-QR payment bill quickly and easily. Just create a new invoice template with a QR code – that’s it!

CASY Hotel Software allows you to keep up with the market’s latest digitalisation requirements without needing to make large technological investments. In fact, it is a cloud-based solution that can be perfectly customised to the needs of each individual hotel.


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11- Investments that the guests appreciate

La signora Jones è sdraiata a letto, profondamente rilassata e con gli occhi chiusi, e parla entusiasta dell’oasi di benessere rinnovata al suo partner: “I colori sono meravigliosamente caldi e quando tocchi qualcosa, puoi davvero sentire la qualità del materiale. Anche l’illuminazione è armoniosa. Penso che ci abbiano investito un bel po’ di soldi”.

Dato che lui non reagisce, aggiunge: “Anche il massaggiatore è piuttosto affascinante”.

“Che cosa? Massaggiatore?”

Adesso ha la sua attenzione. “Mi hai almeno ascoltato?” chiede con tono accusatorio.

“Sì, l’oasi del benessere è nuova. Ma sai cosa è ancora più interessante? Il direttore me l’ha già detto…”


Ama il suo partner, davvero. Ma a volte, desidera che lui sia un po’ più interessato a lei. Mentre lui inizia a parlarle dei costi bassi, lei si addormenta serena. Per questo non viene a sapere che l’albergatore ha affittato il suo nuovo software gestionale alberghiero invece di acquistarlo, permettendogli di evitare di calcolare i costi di acquisizione. Non lo sente nemmeno delirare sulla struttura modulare del software che consente a ogni albergatore di scegliere solo le parti di cui ha veramente bisogno…


Gli albergatori che temono costi di acquisto elevati e non vogliono pagare per pacchetti software giganteschi dovrebbero dare un’occhiata ai software di gestione alberghiera modulari, come ad esempio CASY (, che non vengono acquistati, ma noleggiati.

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10- The old computers are still fine

“You probably had to invest a lot of money in new computers if you’ve purchased a powerful hotel management software” Mr Smith speculates as they’re having a chat with the hotelier after dinner.

Being a computer scientist, he’s always interested in the hardware and software that is used in the different industries.

“You won’t believe it,” the hotelier counters “but that’s not the case. My five-year-old computers are still fine and keep working smoothly. I didn’t have to invest any money in hardware because the new software is completely based in the cloud.”

Mrs Jones says goodbye. She’s booked a massage online in the hotel at last minute and can’t wait to be pampered. “That’s a very smart solution” Mr Smith approves by nodding.

Then, he adds: “That would mean that you can access to your hotel from everywhere in the world, right?”

“Exactly” the hotelier confirms. “Once it’s quieter in the hotel, I’ll be able to take a day off and manage everything from remote. I would never want to go back to pencils, paper and Excel lists.”


There’s modern hotel management software that are completely based in the cloud and hardly need the available hardware (computer).

CASY ( is an example of it–and it works both on Windows as well as on Apple.


In the next chapter,Mrs Jones is falling asleep while Mr Smith tells her about costs.

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9- A chat with the guests

For almost ten years, towards the end of autumn, Mr Smith and Mrs Jones have treated themselves to a wellness stay in this beautiful hotel between the mountains of Valais. They’re now sitting on the terrace, the sun’s shining, and the hotelier has joined them to have a chat.

Surprised, Mr Smith comments: “Well, that’s new! Since when do you have time to sit with the guests and even look relaxed? Don’t get me wrong, you’ve always been very nice, but we could always feel that you didn’t have much time”.


“That’s right” the hotelier confirms. He explains: “Since last spring, a lot has changed indeed as after long evaluations, we’ve chosen a modern hotel management software. Since then, many work processes have become much faster. The software’s relieved me a great deal, and I enjoy spending more time with my guests. At the end of the day, they’re the reason why I’ve become a hotelier – not the administrative work.”


A modern hotel management software like CASY ( allows the managers to spend more time with their guests and to take care of the relationship with them instead of sitting in an office.

In the next chapter, Mr Smith will be talking with the hotelier about outdated computers and remote access.

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8- So cheap!

Mrs Jones is in a good mood. They’ve been spending their holidays in southern, Italian-speaking Switzerland for three days now, the sun is shining and she’s just ordered the fifth glass of Prosecco. During the dinner in a cozy restaurant at the lake promenade, they’ve started to chat with a couple sitted at the table next to them.


“Our holidays have never been so cheap. So, we’ve got more money for prosecco!” she tells giggling. The alcohol is showing its influence. “Yes” her partner confirms, “we’ve booked very short-term, and our offer has costed 30% less than two months earlier. These days, some hotels use the same method as airlines:they have dynamic prices based on the offer, the demand and the time to increase their occupancy rate.”


“That’s interesting” their neighbour comments. “And this really works?”

“I guess so, or there wouldn’t be more and more hotels doing that” Mr Smith answers. He tries to impress him by showing off his technical vocabulary: “Professionals call this Fielding.”

“No, darling, it’s called Yielding” Mrs Jones corrects him with a smile.Yielding indeed uses dynamic prices and increases perceivably the occupancy rate as well as the earnings.


A modern hotel management software like CASY ( allows also small hotels and resorts to work withmodern methods.In the next chapter, a hotelier is revealing why he’s been feeling more relaxed lately

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7- Your room’s ready now

Mr Smith and Mrs Jones have taken the train to visit the city of St. Gallen. As the Swiss national holidayoccurs on a Friday this year, they want to spend the long weekend in a stylish city hotel.They’re welcomed kindly at the reception.


“You’re a bit early, the housekeeping hasn’t prepared your roomyet. May I offer you something to drink in the meanwhile?” the receptionist asks after thecheck-informalities.Mr Smith and Mrs Jones are sitting in two comfortable club chairs near the reception while enjoying arelaxing herbal tea.


Their cups are still half full when the receptionist approaches them: “Your room’s readynow”.Mr Smith is astonished: “Excuse me, but how do you know that? You haven’t answered any phone call andnobody’s come by to inform you”.

“Our housekeeping has a tablet which allows them to indicate when a room’s ready, and I see itimmediately on the computer screen” thereceptionist explains with a smile.A modern hotel management software like CASY ( connects the reception with the housekeeping inreal time.

At the same time, the housekeeping is informed as soon as a room has checked out.In the next chapter, things are going to be quite merry.

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6- A Speedy check in

As the last hotel was overbooked, another accommodation in the neighbouring village has been found forMr Smith and Mrs Jones. Now, they’re approaching a reception for the second time within just one hour.‘Oh no’ says Mrs Jones. ‘So many people. It’ll take forever.’ Her happy holiday-mood is tried a lot today.Interestingly, although a dozen people are gathered in front of the reception, one of the two receptionists is actually free.


Therefore, Mr Smith wriggles through the crowd to get to her.He’s astonished to see that she hands him a tablet after welcoming him. ‘Mr Smith, you can do the check inby yourself on this tablet. You just have to fill in the required fields and once you’ve finished, please bring it back to my colleague or to me.’Less than five minutes later, the lift brings them up to the fifth floor, where a “bedroom with a panoramic view” awaits them.


Now, the holidays can start for real.A modern hotel management software like CASY ( gives you the opportunity to offer a self-check-into your guests, by using tablets at your hotel or even by doing it online.

This way, queues at the reception belong to the past, and the data is transferred automatically to the system.

In the next chapter, Mr Smith will be even more astonished.

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5- So sorry, we’re overbooked

It’s summer in the Bernese Oberland.

Mr Smith and Mrs Jones are looking forward to a week of wellness and trekking around the famous mountains Eiger, Mönch and Jungfrau. ‘The offer is so great, and I’m so happy that you’ve booked in advance’ she repeats again and again. She really can’t wait for this holiday to start.

They arrive at around four o’clock in the afternoon. They glance through the glass door towards the reception. ‘We’re so lucky, there’s nobody waiting!’ Mrs Jones notices happily.‘Hello, my name’s Smith, I’ve booked the special wellness and trekking offer’ says Mr Smith, while handing over the booking confirmation. The two young men, wearing elegant sports jackets, exchange awkward looks.

‘Welcome, Mr Smith. We’re so sorry, but there’s a problem. We’re completely full.’‘But I have a valid booking confirmation’ Mr Smith protests indignantly.‘Yes, that’s true, and we’re extremely sorry for that, but we had published the offer on different booking platforms and there must’ve been a problem. You’re already the second client today that we couldn’t accommodate.’

With a modern hotel management software like CASY (, you can save a lot of hassle. From the software, you can manage all online booking platforms and keep an eye on them in real time. In the next chapter, a hotel proves to be keeping up with the times.

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